Polite decline

Write a respectful decline for a request, a supplier or an application, stating only the reason that was supplied.

Input

Situation: Lena Hoffmann applied for the trainee position in our print shop. Interview on 4 April. Reason: Another applicant had more experience with offset printing. Alternative: We keep the application for six months if she agrees. Sen…

Result

A subject, greeting, short text and closing, followed by the sender.

Saying no takes time and tact. This tool writes a clear and respectful decline from short notes. It states only the reason that was supplied. Without a reason, the letter gives none. An alternative appears only if it was named. Numbers that are not in the input stop the result.

Your texts, pages and images are processed on our own servers in the EU. Trust Center

Try it now Pricing

Who it is for

Employers, agencies, associations and companies that answer many requests.

Typical uses

Decline an application after an interview.
Turn down a supplier offer or a sponsorship request.
Answer a request that cannot be met, with an alternative.

Example

Input

Result

A subject, greeting, short text and closing, followed by the sender.

A fixed example, shortened. Real results are AI-generated: please check them.

Price and limits

Price: usually 1–3 credits
Available with: Free, With package
Input limit: One page with up to 30,000 characters of HTML

Privacy

Processed on our own servers in the EU (Poland). Inputs and results are deleted after 7 days (Free) or 30 days (packages), or right after you see the result if you choose not to store them. Images are deleted right after processing.

In the API

Tool name: polite_decline. Create a job with POST /api/v1/jobs and fetch the result with GET /api/v1/jobs/{id}. You find your API key in your account.

curl -X POST https://do4u.eu/api/v1/jobs \
  -H "Authorization: Bearer d4u_…" -H "Content-Type: application/json" \
  -d '{"tool": "polite_decline", "url": "https://example.com/"}'

Full API documentation →

Questions and answers

Does the letter give a reason?

Only if one was supplied. Otherwise the letter states the decision without a reason.

Is it suitable for applications?

The prompt excludes protected characteristics. A final check before sending stays necessary.

Is the draft ready to send?

No. It is a draft. Nothing is sent or published, and the text has to be read and approved before use.

Is my text stored?

Only as long as needed: 7 days on Free, 30 days with a package – or not at all if you choose not to store it. Processing happens on our own servers in the EU (Poland).

Can I use the result right away?

Results are AI-generated. Please read them before you publish or send them.